Privacy Policy

Last updated: March 8, 2026

1. Introduction

Doku operates the doku.work platform. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform.

By using Doku, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

2.1 Personal Information

When you create an account, we collect:

  • Name (first and last name)
  • Email address
  • Password (stored encrypted)
  • Profile avatar (optional)

2.2 Usage Data

We automatically collect information about how you interact with the platform:

  • Pages visited and features used
  • Tasks, projects, and content you create
  • AI chat conversations and interactions
  • Device information and browser type
  • IP address and approximate location

3. How We Use Your Information

We use the information we collect to:

  • Provide and maintain the Doku platform
  • Manage your account and authenticate your identity
  • Process your tasks, projects, and workspace data
  • Power AI-assisted features using third-party AI services (Google Gemini)
  • Send transactional emails (invitations, password resets)
  • Improve and optimize the platform
  • Ensure security and prevent fraud

4. AI Data Processing

Doku uses Google Gemini to provide AI chat and task management assistance. When you use AI features:

  • Your messages and relevant workspace context are sent to Google's API
  • AI conversations are stored in our database for continuity
  • We do not use your data to train AI models
  • Google's data processing is governed by their own privacy policy

5. Data Sharing

We do not sell your personal information. We may share data with:

  • Workspace members: Information you share within a space is visible to other members of that space
  • Service providers: Google Cloud (hosting), Mailjet (emails), Google Gemini (AI)
  • Legal requirements: When required by law or to protect our rights

6. Data Security

We implement industry-standard security measures including:

  • Encrypted password storage (bcrypt)
  • HTTPS encryption for all data in transit
  • Secure session management with token-based authentication
  • Regular security reviews

7. Data Retention

We retain your data for as long as your account is active. You may request deletion of your account and associated data by contacting us at [email protected].

8. Your Rights

You have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion of your data
  • Export your data
  • Withdraw consent at any time

9. Cookies

Doku uses essential cookies for session management and authentication. We do not use third-party tracking cookies or advertising cookies.

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.

11. Contact Us

If you have questions about this Privacy Policy, contact us at:

[email protected]